Search or filter the full set of 31 policies and SOPs.
Sets the vision, mission, guiding principles, governance roles (RACI) and policy hierarchy that apply across the whole Procurement function.
How OPEX, CAPEX, contracts and sub-contracts are raised as system Purchase Requisitions — mandatory fields, attachments, DOA-aligned approval routing, and the narrow 5% emergency-PR cap.
Rules for inviting and assessing quotations — RFQ issuance, QCS, minimum bidder counts, and negotiation governance.
When and how a Letter of Intent is issued ahead of a contract or PO — scope limits, validity, register, and conversion rules.
Creation, approval, release and amendment of Purchase Orders — with GRN closure and PO-TCs alignment.
Ongoing performance evaluation of suppliers via scorecards, annual surveys and corrective-action loops.
How Procurement engages Business Units — intake, SLAs, escalation and shared-service boundaries.
Disposal of surplus, scrap and obsolete material — valuation, auction/tender, disposal request and scrap-disposal reporting.
Bukhatir Precast Industries procurement specifics — material categories, supplier pool and interaction with group policy.
Zero-tolerance stance on bribery, kickbacks and corruption — supplier code of conduct and reporting duties.
Annual and transactional conflict-of-interest declarations — what counts, what to disclose, and how recusal is handled.
Acceptable limits on gifts, hospitality and travel — approval thresholds and the disclosure register.
Sustainable & ESG procurement — supplier ESG self-assessment, preferred categories, and sustainability KPIs.
Contract lifecycle — intake, templates (Works/Services/FA/NDA/MOU), amendments, renewals and close-out.
Delegation of Authority matrix — value thresholds by role for PR, award, PO, payment and exceptions.
Procurement risk assessment, mitigation and residual-risk sign-off as an input to supplier and award decisions.
Data protection and cyber requirements for Procurement systems, suppliers and information handling.
Confidential whistleblowing channels for reporting fraud, misconduct and policy breaches — plus anti-retaliation protection.
Inventory, stores and warehouse governance — GRN, issue vouchers, stock counts, and slow-moving / obsolete reporting.
Vendor Master Data — registration, change control, deactivation and PQQ — with segregation of duties on vendor creation vs. payment.
Category strategy, annual spend analysis, and quarterly reporting to drive savings and consolidation.
Emergency & crisis procurement — narrow triggers, compressed authorisation, and post-event audit.
Standard payment terms, invoice processing, disputes and deviation approvals.
Insurance cover, performance bonds and guarantees — issuance, tracking, and bond calls.
Import, customs and logistics — shipment tracking, Incoterms, duties, and broker governance.
Framework agreements and blanket orders — when to use, call-off mechanics, and exception routing.
Procurement audit programme — transaction sampling, non-conformance reports, and the annual compliance dashboard.
Group Supply Chain is the sole channel to the insurance market — mandatory 60-day renewal submission, approved broker panel, minimum 3-quote rule, centralized policy placement, claims routing, register maintenance, and mandatory document maintenance by BU Finance (all lines) and BU HR (medical insurance) including claims history, loss ratios, policy copies, census data, and asset registers.
Procedures for identifying, investigating, documenting and resolving inventory discrepancies — root-cause analysis, DOA-aligned threshold approval routing set by Group Finance, ERP adjustment posting, corrective action plans, and monthly discrepancy reporting.
Governs the use of petty cash, cash floats and corporate cards for low-value urgent purchases — staff must follow their company-set threshold established by Group Finance, with permitted/prohibited categories, mandatory Cash Purchase Voucher (F-CSH-01), monthly reconciliation, and replenishment controls.
Governs IT project procurement — IT conducts budgetary engagement with one vendor for technical scoping, prepares the Technical Requirements Specification (TRS), and hands requirements to Group Procurement for competitive sourcing. IT may recommend vendors; all quotes go to Procurement. IT evaluates technically (TER), Procurement evaluates commercially (TCO/QCS), and the combined recommendation is approved per DOA before PO/contract issuance.