BG Bukhatir GroupProcurement Portal

🔄 Procure-to-Pay — Full Flow

Every purchase moves through these eight stages, each governed by a policy and supported by forms and flowcharts.

1SOP1RequisitionNeed → PRRequesterBU Head2SOP2RFQInvite & AssessBuyerPMO3SOP3LOIPre-contractBuyerLegal4014ContractSignLegalCFO5SOP4POIssue POBuyerDOA6019GRNReceiveStoresBU7023InvoiceMatch & BookFinance8027AuditSample & ReportAudit
⚠️

New: ITC Verification Compliance — Effective 1 October 2026

FTA Decision No. 13 of 2026 requires supplier and supply verification before claiming Input Tax Credit. This impacts Stages 2 (RFQ), 4 (Contract), 5 (PO), 7 (Invoice/Payment), and 8 (Audit). Complete Form F-ITC-01 for each supplier and F-ITC-02 for each supply. Read P-POL-032 →

Stages in detail

Click a stage to open its governing policy.

1
SOP1
Purchase Requisition
Need identified; PR raised with mandatory fields, budget check, DOA-aligned approval routing.
→
2
SOP2
RFQ & Assessment
Suppliers invited; QCS compiled and assessed; award recommendation prepared.
→
3
SOP3
Letter of Intent
(Conditional) LOI issued to reserve capacity ahead of a contract or PO.
→
4
P-POL-014
Contract / Framework
Contract signed (Works, Services, NDA, MOU, FA) where a PO alone is not sufficient.
→
5
SOP4
Purchase Order
PO created, approved, released; amendments tracked.
→
6
P-POL-019
GRN & Inventory
Goods received, inspected, GRN posted; stores custody transferred.
→
7
P-POL-023
Invoice & Payment
Three-way match, invoice booked, payment on standard terms.
→
8
P-POL-027
Audit & Compliance
Transaction sampling, non-conformance reporting, annual dashboard.

🤝 Supplier Lifecycle

Cross-cutting with the P2P flow — how suppliers move through the Group's systems.

1DiscoverSourcing & PQQ2OnboardVendor Master3EvaluateScorecard4EngageAward & Contract5ManagePerformance6OffboardDeactivation

🌐 Supporting Policies

These don't sit on the linear path but apply across all stages of the P2P cycle.

P-POL-001

Foundation

SOP-Intro - Introduction

P-POL-015

Delegation of Authority

Delegation of Authority

P-POL-020

Vendor Master Data

Vendor Master Data Management

P-POL-006

Supplier Evaluation

SOP5 - Supplier Evaluation

P-POL-016

Risk Management

Risk Management in Procurement

P-POL-017

Cyber & Data

Data Protection and Cyber Security

P-POL-024

Insurance/Bonds

Insurance Bonds and Guarantees

P-POL-010

Ethics & Anti-Bribery

Code of Ethics and Anti-Bribery

P-POL-011

Conflict of Interest

Conflict of Interest

P-POL-012

Gifts & Hospitality

Gifts and Hospitality

P-POL-013

ESG

Sustainable and ESG Procurement

P-POL-018

Whistleblowing

Whistleblowing and Fraud Reporting

P-POL-021

Category Mgmt

Category Management and Spend Analysis

P-POL-022

Emergency Procurement

Emergency and Crisis Procurement

P-POL-025

Import & Logistics

Import Customs and Logistics

P-POL-026

Framework Agreements

Framework Agreements and Blanket Orders

P-POL-009

BPI Procurement

BPI Procurement Policy

P-POL-007

BU Interaction

SOP6 - BU Procurement Interaction

P-POL-008

Scrap Management

SOP7 - Scrap Management

P-POL-032 🆕

ITC Verification

FTA Decision No. 13 — Supplier & supply verification before Input Tax deduction. Effective 1 Oct 2026.