Contract Management

BUKHATIR GROUP

Strength through Diversity

Group Policy and Procedure

Group Supply Chain (GSC)

Contract Management

Lifecycle, Register & Close-out

Document No: P-POL-014

Copyright © 2026 Bukhatir Group

Revision Control

This document is issued under the authority of Bukhatir Group and applies when carrying out the activities described. Revisions may be issued as necessary under the authority of the Group Head of Procurement. Revision history is recorded below with every revised policy.

Revision History

Revision Sign-Off

Distribution List

1. Purpose

This policy defines how contracts are drafted, reviewed, executed, administered and closed across Bukhatir Group, ensuring legal enforceability, value realisation and risk control throughout the contract lifecycle.

2. Scope

Applies to all contracts with third parties for the supply of goods, services, works and sub-contracts, including framework agreements and NDAs.

3. Contract Lifecycle Stages

4. Standard Templates

Legal maintains a library of approved templates: Purchase Order T&Cs, Services Agreement, Works Contract, Framework Agreement, NDA, MoU and LOI. Deviations require Legal review.

5. Contract Register

GSC maintains a central Contract Register capturing: contract reference, counterparty, value, start/end dates, renewal options, owner and status. The Register is the single source of truth for all active contracts.

6. Amendments & Variations

7. Performance Monitoring

Contract owners shall review performance against contractual KPIs at least quarterly. Material breaches are escalated to GSC and Legal.

8. Close-out

On expiry or completion, GSC performs a formal close-out: final deliverables accepted, warranty retention released (where applicable), lessons learned captured and the Contract Register updated.

Input Tax Credit (ITC) Compliance — FTA Decision No. 13 of 2026

Effective 1 October 2026, all contract management activities must incorporate ITC verification requirements per FTA Decision No. 13 of 2026 and P-POL-032.

• Before executing any new contract, ensure the supplier has a valid ITC Supplier Verification (Form F-ITC-01) on file.

• For contracts exceeding AED 375,000 over 12 months, enhanced verification (bank confirmation and public review assessment) must be completed before contract execution.

• Contract amendments or renewals require re-verification of the supplier's ITC status if more than 12 months have elapsed since the last verification.

• Contract terms must specify electronic payment as the default payment method, consistent with FTA requirements.

• Where the contract involves an intermediary supplier, the contract must document the commercial justification for the intermediary's role per Article 4.3(d) of the FTA Decision.

9. Reference Forms

• Form — Contract Request & Intake Form

• Form — Contract Amendment / Variation Form

• Form — Contract Close-out & Lessons Learned Form

• Form F-ITC-01 — Supplier ITC Verification Checklist

• Form F-ITC-02 — Supply ITC Verification Checklist

10. Definitions & Acronyms