Procurement Policy Portal
One place for every procurement policy, standard operating procedure, flowchart, form and contract template used across Bukhatir Group. Read online, download, or explore visually.
🗂 Browse by Category
Eight thematic areas group the 31 policies into quick-to-scan clusters.
Foundation & Governance
The baseline framework — vision, roles, authority, and how every policy fits together.
Procure-to-Pay Core
The end-to-end buying cycle, from requisition to paid invoice.
Supplier Management
Onboarding, data mastering, and performance evaluation of our vendors.
Business Operations
How Procurement interacts with Business Units and BPI operations.
Specialized Procurement
Niche workflows — scrap, inventory, import & logistics, framework agreements.
Ethics & Integrity
Codes, declarations and channels that keep procurement honest.
Strategic Procurement
Category strategy, sustainability, contracts and crisis readiness.
Risk & Controls
Risk management, cyber, insurance, and audit & compliance controls.
🔄 Procure-to-Pay at a Glance
The eight governed stages every purchase follows. Click any stage to open its policy.
🌐 Policy Ecosystem Map
Every policy, clustered by theme and connected to Group Procurement. Click any policy dot to open it.
📚 Policy Hierarchy
A three-tier framework — policies sit at the top, SOPs translate them into steps, forms capture the evidence.
🏛️ Foundation & Governance
The baseline framework — vision, roles, authority, and how every policy fits together.
SOP-Intro - Introduction
Sets the vision, mission, guiding principles, governance roles (RACI) and policy hierarchy that apply across the whole Procurement function.
🔄 Procure-to-Pay Core
The end-to-end buying cycle, from requisition to paid invoice.
SOP1 - Purchase Requisition
How OPEX, CAPEX, contracts and sub-contracts are raised as system Purchase Requisitions — mandatory fields, attachments, DOA-aligned approval routing, and the narrow 5% emergency-PR cap.
SOP2 - Inviting Assessing Quotations
Rules for inviting and assessing quotations — RFQ issuance, QCS, minimum bidder counts, and negotiation governance.
SOP3 - Letter of Intent
When and how a Letter of Intent is issued ahead of a contract or PO — scope limits, validity, register, and conversion rules.
SOP4 - Purchase Orders
Creation, approval, release and amendment of Purchase Orders — with GRN closure and PO-TCs alignment.
Payment Terms and Invoice Processing
Standard payment terms, invoice processing, disputes and deviation approvals.
Cash Purchases
Governs the use of petty cash, cash floats and corporate cards for low-value urgent purchases — staff must follow their company-set threshold established by Group Finance, with permitted/prohibited categories, mandatory Cash Purchase Voucher (F-CSH-01), monthly reconciliation, and replenishment controls.
🤝 Supplier Management
Onboarding, data mastering, and performance evaluation of our vendors.
SOP5 - Supplier Evaluation
Ongoing performance evaluation of suppliers via scorecards, annual surveys and corrective-action loops.
🏢 Business Operations
How Procurement interacts with Business Units and BPI operations.
SOP6 - BU Procurement Interaction
How Procurement engages Business Units — intake, SLAs, escalation and shared-service boundaries.
BPI Procurement Policy
Bukhatir Precast Industries procurement specifics — material categories, supplier pool and interaction with group policy.
IT Project Procurement
Governs IT project procurement — IT conducts budgetary engagement with one vendor for technical scoping, prepares the Technical Requirements Specification (TRS), and hands requirements to Group Procurement for competitive sourcing. IT may recommend vendors; all quotes go to Procurement. IT evaluates technically (TER), Procurement evaluates commercially (TCO/QCS), and the combined recommendation is approved per DOA before PO/contract issuance.
⚙️ Specialized Procurement
Niche workflows — scrap, inventory, import & logistics, framework agreements.
SOP7 - Scrap Management
Disposal of surplus, scrap and obsolete material — valuation, auction/tender, disposal request and scrap-disposal reporting.
Inventory Stores and Warehouse
Inventory, stores and warehouse governance — GRN, issue vouchers, stock counts, and slow-moving / obsolete reporting.
Import Customs and Logistics
Import, customs and logistics — shipment tracking, Incoterms, duties, and broker governance.
Framework Agreements and Blanket Orders
Framework agreements and blanket orders — when to use, call-off mechanics, and exception routing.
Inventory Discrepancy Adjustment
Procedures for identifying, investigating, documenting and resolving inventory discrepancies — root-cause analysis, DOA-aligned threshold approval routing set by Group Finance, ERP adjustment posting, corrective action plans, and monthly discrepancy reporting.
⚖️ Ethics & Integrity
Codes, declarations and channels that keep procurement honest.
Code of Ethics and Anti-Bribery
Zero-tolerance stance on bribery, kickbacks and corruption — supplier code of conduct and reporting duties.
Conflict of Interest
Annual and transactional conflict-of-interest declarations — what counts, what to disclose, and how recusal is handled.
Gifts and Hospitality
Acceptable limits on gifts, hospitality and travel — approval thresholds and the disclosure register.
🎯 Strategic Procurement
Category strategy, sustainability, contracts and crisis readiness.
Sustainable and ESG Procurement
Sustainable & ESG procurement — supplier ESG self-assessment, preferred categories, and sustainability KPIs.
Contract Management
Contract lifecycle — intake, templates (Works/Services/FA/NDA/MOU), amendments, renewals and close-out.
Category Management and Spend Analysis
Category strategy, annual spend analysis, and quarterly reporting to drive savings and consolidation.
🛡️ Risk & Controls
Risk management, cyber, insurance, and audit & compliance controls.
Risk Management in Procurement
Procurement risk assessment, mitigation and residual-risk sign-off as an input to supplier and award decisions.
Data Protection and Cyber Security
Data protection and cyber requirements for Procurement systems, suppliers and information handling.
Insurance Bonds and Guarantees
Insurance cover, performance bonds and guarantees — issuance, tracking, and bond calls.
Procurement Audit and Compliance
Procurement audit programme — transaction sampling, non-conformance reports, and the annual compliance dashboard.
Insurance Sourcing and Centralized Broker Engagement
Group Supply Chain is the sole channel to the insurance market — mandatory 60-day renewal submission, approved broker panel, minimum 3-quote rule, centralized policy placement, claims routing, register maintenance, and mandatory document maintenance by BU Finance (all lines) and BU HR (medical insurance) including claims history, loss ratios, policy copies, census data, and asset registers.